Overview of Groups Management

This article contains important information to remember when creating Groups.

Last updated 2 days ago

Overview of Groups Management

Important Facts about Creating Groups

  • Groups can be created and shared across multiple licenses. A license is generally defined as a location (i.e., a school, a district, or an agency). Examples of shared Groups:
    • A teacher teaches in more than one location and may have access to more than one license.
    • A student learns in more than one location and may be given assignments across multiple licenses (i.e., from multiple teachers).
    • Team teaching occurs across different licenses, such as across a school district.
  • A district can build Groups across licenses and then generate reports specific to that Group (i.e., ESL students across a district).
  • Group ownership can be changed by an Admin level user.  See Change Group Ownership for instructions on how to do this.
  • In a multi-license, shared Group:
    • You can see a list of all of the members in that Group.
    • Group members with whom you do not share a license will be grayed out. 
    • You can only edit, remove, and assign FlexLessons to the Group members with whom you share a license. 
    • When assigning a FlexLesson to a Group, only Student Users will receive the assignment, not staff nor admin group members.
  • Example 1 - Logged in as TestStaffE
    • ABC High School is a Shared Group
      • owned by TestAdminA 
      • TestStaffE can view.
    • Notice there are Group members that this staff member can see, but they are grayed out. This staff member does not share a common license with these students. There is also a different staff member that is part of this group (TestStaffD).
    • When this staff user (TestStaffE) assigns a FlexLesson to this Group, only the student members with whom this teacher shares a license will receive the assignment.
  • Example 2
    • When you select a Group for an assignment, sometimes multiple groups will be checked.
      • When an additional group appears selected, it indicates all members of that additional group are part of the selected group.  
      • As shown below, Group DGBU includes 4 students, and two of them make up the Group for TestStaffD, causing the secondary group to show that all of the secondary group users are within the selected group.If you select the smaller group, the DGBU group would not select.
      • When using Groups to assign lessons, the lessons are assigned directly to the users within the group; not to the group, but to the users. This is why any group that can be contained within a primary selection will also illuminate.